Customer Reviews

Best Practices for Responding to Customer Reviews

In this day and age, there are multiple platforms for a consumer to post about an experience they had regarding your business. Many consumers use reviews to guide their purchasing decisions. These shared experiences open the door for the positive feedback that can attract new customers but can also actively drive away new potential customers. Your brand’s reputation is critical to growing your business. While it is important to have quality marketing copy for your website and social media, consumers are much more likely to develop their opinion of your business based on customer reviews. 

Claim Your Business on Social Media and Online Review Sites

It is near impossible to gain success on social media without listening to your customers. It is very important to know where your customers are having these conversations around your business. Your business probably already has an Instagram and a Facebook account, but don’t stop there. Be sure to utilize platforms such as Yelp, Google, Zomato, and Trip Advisor. Claiming your business on these sites not only improves online visibility, but it gives you an opportunity to see what your customers are saying about your business. Reviews can also have a major impact on search rankings.

Responding to Reviews

While some reviews might be negative, there is no reason to fear what your customers might say about your business. Sure, these types of reviews can be gut-wrenching, but if the customer doesn’t speak their mind you may never have the opportunity to address their concerns head-on. Use these reviews as opportunities to develop a relationship with a customer. 

Keep in mind that your response should be an effort to build goodwill with the reviewer. Every review should be approached with care, no matter how negative it may be. Even your harshest critics are likely to give your business a second chance when greeted politely and professionally. 

Responding to negative reviews is no easy task. It’s important to remember that you are a human being with emotions, and it can be upsetting to read a review that is damaging to your company’s reputation. Don’t force yourself to reply to a review if you’re feeling upset. Step away for a minute. You cannot allow your emotions to dictate your response. Reply to the review when you feel you can provide a thoughtful response.

Your response to a negative review will vary based on the situation, but always remember to thank the reviewer for sharing their thoughts with you and for allowing you the opportunity to respond. They could just as easily post their negative review to their own social media without tagging you, leaving you without an opportunity to respond. Take full responsibility for their experience and do your best to make things right.

Don’t allow your response to a negative review to turn into a public discussion between you and the unhappy customer. Leave your phone number or e-mail address so you can further discuss the issue in private. Remember to follow the same standards when communicating with a customer offline as you would on a public forum.

It may seem redundant to respond to a happy customer leaving a positive review, but it is absolutely necessary. Responding to positive reviews helps make the already satisfied customer even more satisfied with your operation. Making your customers feel appreciated is the perfect way to build brand loyalty. Let them know that you greatly appreciate their review and continued support for your business.

Customer Reviews

Neutral reviews tend to be a mixture of positive and negative feedback. Because the customer may not feel as strongly about the situation, a neutral review may be missing some details. Be sure to reinforce the positive notes in your response.  It’s a good idea to ask the customer for more information so that your response is as targeted as possible. 

Encourage Customer Reviews

It’s natural for some of your happiest customers not to review your business. Take the initiative to find creative ways to encourage your happiest customers to share their experiences. If they’re already reviewing your business on Yelp or Trip Advisor, share their comments on Facebook, Twitter, and Instagram so that your followers can see what your most satisfied customers are saying.

Each review contains data about your customers that can help you better understand their experience. Listen to what your customers are saying and make the appropriate adjustments. It’s likely that there are other customers with similar experiences that haven’t taken to social media or a review site to share their thoughts.

Social Media Promotion

Now that you’ve gotten some feedback via review sites, let’s make sure your social media audience can read about those experiences. Make an effort to get your social media followers to find you on Yelp, Google, and other review sites. You can also add review site widgets to your website to allow customers to share their experience directly from your website, rather than navigating to the actual review site.

At The AD Leaf ®, we’re here to help you build your brand’s reputation and develop relationships with your customers. Feel free to give us a call at 321-255-0900 or you can email us to Let’s make great things happen together.

About The Author

The AD Leaf Marketing Firm The AD Leaf Marketing Firm